P5: Level 3 or 4 records can be faxed to a non-public fax machine only if arrangements have been made so that the intended recipient will take the copies off the machine immediately upon receipt.
P4: Any physical transfer of records must use means that are appropriately secure and such transfers must be tracked to confirm that they actually reached the intended recipient.
Server operators must not knowingly set up accounts that will be shared by multiple users unless there is a process by which the individual users can be identified. The use of “sudo” or “runas” meets this how-to.
Servers owned and managed directly by Havard must run CrowdStrike endpoint detection and response software.
Servers managed via contract with a third-party service for Harvard's use must run applicable malware detection and endpoint detection and response software with up-to-date signature files.
Evaluate, schedule, and apply any missing security updates within 30 days. Apply patches immediately and without delay for critical vulnerabilities enabling remote, unauthenticated administrative access.
Initial/temporary passwords or secrets must be securely transferred to the user (email to a known good address without the username or address of record, or phone call). A phone call is the preferred method.
Store passwords encrypted and log all administrator access to password files; for ActiveDirectory, use whole disk encryption on domain controllers that are not in a secure location.
