Level 4

No Level 4 On Devices

U11: Information designated Level 4 or higher must not be stored on user computing devices, including portable computing devices such as laptops, smartphones, or tablets. Level 4 information may be stored on external encrypted portable storage media.

Level 3 On Systems

U10: Information designated Level 3 or higher may only be used, stored or processed on servers or services (such as file sharing or collaboration services, file transfer systems, cloud-based backup and recovery services, etc.) that meet applicable Harvard data protection requirements.

Strong Passwords

U4: Passwords used on all systems for Harvard business should be of sufficient length and complexity to reasonably protect them from being guessed by humans or computers. Further, users must leverage multi-factor authentication (two-step verification) wherever supported. (Harvard systems behind HarvardKey authentication will meet our length, complexity, and multi-factor standards.)

Different Passwords

U3: Different passwords must be used for Harvard and non-Harvard accounts.

Protect Passwords

U2: All passwords and other access credentials must be protected. They must never be stored in plaintext and must not be stored directly in scripts or configuration files.

No Shared Passwords

U1: Users’ passwords and other access credentials must never be shared.

Level 4 vendors

V3: The security design, policies, and procedures of vendors and other third parties who will collect, process, host or store Level 4 information or manage Harvard critical systems must be reviewed by a University Information Security Officer. Find out more about Vendor Reviews.

Read more about Level 4 vendors

Destroying Records

P6: Destruction of records must be accomplished by means that make it impossible to reconstruct the records.

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