Level 2

Destroy records with confidential information

Shred papers, CDs, DVDs, etc. with confidential information using Harvard's approved shredding vendor (Data Shredder) or a crosscut shredder. DataShredder also provides hard drive destruction service. The Harvard agreement provides prescheduled pickup service for bins and office consoles and a onetime purge service. A certificate of destruction is always provided for services under contract.

For more information on the University Master Service Agreement please refer to:

...

Read more about Destroy records with confidential information

Transfer records securely and confirm receipt

Options to meet this requirement:
In every case below, use a sealed envelope.

When you can or when the risk dictates [sensitivity, number of records], choose hand delivery or ensure tracking/delivery confirmation. Ensure that you put in a mailbox or FedEx box as opposed to leaving in a basket in an open area for someone else to do so.

-Hand deliver (make sure you hand it to the intended recipient )
-University mail (up to Level 3)
-US Mail (use tracking/delivery confirmation where practical)
-FedEX/UPS (use tracking/delivery...

Read more about Transfer records securely and confirm receipt

Remote login must only permit the use of encrypted communications

Remote login to all servers must only permit the use of encrypted communications such as ssh. Windows servers must enforce a minimum of 128-bit encryption for Terminal Services and Remote Desktop communication. All servers running SSH must use a minimum of protocol version 2. Use 2-factor VPN to connect through the firewall first. 

Servers must meet the most stringent requirement

Servers storing or processing information belonging to more than one classification must meet the requirements associated with the highest classification. If you aren't able to identify whether or not a server may have HRCI, apply the level 4 controls.

Pages