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Use External Encrypted Portable Media Storage

Portable storage media, such as approved USB drives, optical and tape media must be encrypted with strong passwords and proper key management in order to store Level 4 information. If you need an approved USB drive, have questions or need help, send an email to ithelp@harvard.edu to request an information security consultation for Harvard-approved external encrypted portable storage media.

Level 3 On Systems

Use or store Level 3 or higher information only on protected servers or services

Level 3 on encrypted devices only

Do not store Level 3 information on unencrypted devices. For more information on how to ensure that your devices are encrypted, see the checklist for encrypting your device type.

No Level 4 On Devices

Work from materials stored on approved servers or services and do not copy them to your local system. If you are conducting field research to collect Level 4 data and cannot meet this requirement send an email to ithelp@harvard.edu to request an information security consultation for Harvard-approved external encrypted portable storage media and process.

Credit Card Transactions

U16: All users handling credit or debit card transactions must comply with University Cash Management requirements.

Loss of confidential information

U14: Any actual or suspected loss, theft, or improper use of or access to confidential information must be reported promptly.

No Level 4 On Devices

U11: Information designated Level 4 or higher must not be stored on user computing devices, including portable computing devices such as laptops, smartphones, or tablets. Level 4 information may be stored on external encrypted portable storage media.

Level 3 On Systems

U10: Information designated Level 3 or higher may only be used, stored or processed on servers or services (such as file sharing or collaboration services, cloud-based email services, cloud-based backup and recovery services, etc.) that meet applicable Harvard data protection requirements.

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